Snap Schedule brings you visual scheduling tools, a plentiful feature set, reporting power, and a modern Microsoft Office® user interface.
Spend less time creating and publishing schedules
The more time you spend on scheduling, the less time you spend on more value-added tasks or working directly with your employees and customers. Snap Schedule gives you an easy-to-use graphical user interface and powerful tools that make scheduling, editing information, analyzing data, and distributing schedules easy and simple.
Reduce labor costs, foresee and avoid overtime
Snap Schedule lets you accurately track and forecast employee absences and staffing needs. It warns you of scheduling conflicts and helps you minimize over-staffing, which in turn reduces payroll costs. As you create shift assignments, Snap Schedule automatically sums up employees’ work hours, calculates overtime, on-call, time off, and shift premium pays, and provides detailed cost reports so you know instantly if you are on budget.
You can specify how overtime pay is computed for work hours in excess of: (a) certain hours per workday, (
certain hours per work period, or © a combination of both. A shift premium pay can be a fixed amount per shift, a fixed amount per hour, a percentage of the employee’s regular rate, or any combination of the three. This can also be limited by days of the week, exempt and/or non-exempt employees, and can be included in employee overtime calculations. Similarly, the on call compensation can be a fixed amount per shift, a fixed amount per hour, a percentage of the employee’s regular rate, or any combination of the three.
Ensure adequate shift coverage
The Shift Coverage Planner displays the number of people scheduled to work by position, skill, or assignment reason for each shift and lets you quickly see any over/under staffed conditions. Snap Schedule automatically computes and displays the assigned head counts and variances for comparison with the required head counts.
Know instantly where employees are assigned
No need to flip through pages of paper to see absentee, on-call, training, or overtime situations. And if there’s ever any question about coverage, you can show shift and rotation scheduling for any date and location.
Schedule breaks and tasks to be performed in each shift
Within a shift assignment, you can schedule and specify which tasks (duties) an employee will perform or when an employee can take breaks. The Employee Count Graph in the Task View shows the total number of employees scheduled for each time frame on a selected date.
Save time and speed up shift rotations with pre-designed schedule plans
Snap Schedule comes with pre-designed schedule plans for fixed and rotating compressed work week, 8, 10, 12, and 24 hour work schedules that meet scheduling needs for virtually all shift-based businesses. You can preview shiftwork schedules and adapt them to fit your unique requirements.
Keep scheduling and employee information in one place for easy access
It’s easy to insert ID photos as well as contact information, authorized work locations, skills, availability, and work hour constraints into employee records. Use the 25 custom fields to store anything you like – from start dates, review dates, training dates, certification renewal dates to radio call handles.
Quickly and efficiently fill a shift or find a substitute
Find the right employees based on position, skill, availability, labor cost, work hour limits, seniority, and other criteria.
Easily assign shifts, mark time off, move or copy assignments with a simple drag & drop
Complex shift assignments, such as split shifts, multiple shifts, paid/unpaid time off, and on calls, are all supported. You can schedule with confidence as Snap Schedule automatically alerts you of any scheduling conflicts. You can instantly see the impact of scheduling changes because Snap Schedule updates total hours and coverage data in real-time.
Set reminders for training or certification expiration
Use Snap Schedule to keep track of employees’ certification, training, and re-certification due dates. Snap Schedule will display an alert when an employee’s skill/certification is within a specified number of days from expiration or is already expired.
Reduce the time to track and assign employee training, vacation and time off requests
You can define as many time-off reasons as you like and simply drag and drop a reason onto the schedule planner to mark when an employee will be on training or absent. Snap Schedule keeps you up to date on who will not be coming in to work and why. Its comprehensive reports provide details on planned vacation, training, and time off hours for any time period you select.
Compile time sheet data and pass the information to payroll
As you create shift assignments, Snap Schedule automatically sums up employees’ work hours, calculates labor costs, and provides detailed cost reports so you know instantly if you are on budget. Adjust the shift's scheduled start and end times to reflect the actual time worked and instantly see the revised the hours and costs. Add notes and reasons to record or explain deviations and then use Snap Schedule's extensive reports to provide time card data for payroll processing.
Minimum System Requirements for Snap Schedule
Computer/processor PC with Pentium III 800 MHz or faster processor
Memory (RAM) 512 MB or more of RAM highly recommended
Hard disk Hard disk usage will vary depending on the number of shift assignments, employees, and other records. 80 MB of available hard-disk space is required for installation. A 20 GB hard disk is recommended.
Display Super VGA (1,024x768) or higher-resolution video adapter and monitor.
Drive A writable CD/DVD drive is recommended for data backup.
Other devices Microsoft Mouse or compatible pointing device.
Operating System Windows XP with Service Pack 2 or later, or Windows Vista (all editions), or Windows 7 (all editions), or Windows Server 2003 Service Pack 1 or later, or Windows Small Business Server 2003 with Service Pack 1 or later, or Windows Server 2008. 
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